Project Management-all week assignment

Guidelines
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For this project, you may
choose one that is of interest to you, or you may choose to begin planning for
your senior project. When selecting a project, avoid picking one that is either
too big or too small. For example, do not decide to build a new stadium for
your local sports team (too big) or to plant your summer garden (too small).
Here are some successful past project ideas.

The opening of a
coffee shop
A charity event
for a local social service agency
A meditation
pool and platform in the center of town
A redevelopment
of a local playground
Design and
installation of a computer network for a small business
Software
development project

A project to build a house
or create a website is NOT acceptable.
You are not limited to the
list of projects above. Please refer all questions concerning what is
acceptable as a class project to your instructor.
Week 1
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Due Week 1: Project Outline Proposal/Approval
To begin Week 1, all
students need is to form teams (the instructor can permit individual projects
if necessary). This can be done by the instructor or by the student at the
discretion of the instructor. Once a team is formed, students need to complete
a Statement of Participation. This document is found in Doc Sharing.
Provide an outline of your
proposed project to your instructor for approval. The project will be the
project your team will use for the remainder of this course.
Deliverables for Week 1:
For team projects:

Teams need to
complete the entire Statement of Participation with the team and team
leader assignments for Weeks 2–8. Lastly, teams need to update the status
of participation for Week 1.

For individual projects:

A one-page
document outlining your proposed project. This document should contain
particulars, such as what will be created, why this project is important,
how long it would likely take, and how much it would likely cost.

Week 2
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Due Week 2: Project Charter
Provide a project charter
of your selected project in accordance with the charter template found in Doc
Sharing.
Please put this in proper
business writing format. Consider me to be your boss. If working in a group,
include the updated Statement of Participation for Week 2, describing how each
person contributed to this project deliverable. Please place the updated
Statement of Participation in your teams’ Doc Sharing area for review. A
charter should be a minimum of 3–5 pages long.
Deliverables for Week 2:

Completed
Project Charter (in MS Word)
Statement of
Participation and status update

Week 3
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Due Week 3: Scope Statement
Prepare a scope statement
using the template in Doc Sharing. Remember to be tangible, measurable, and
specific. Be sure to include all sections required in the Week 2 Lecture. A
scope should be a minimum of 10–15 pages long.
Deliverables for Week 3:

Project Scope
Statement (in MS Word)
Statement of
Participation and status update

Week 4
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Due Week 4: Work Breakdown Structure
According to the PMBOK®
Guide, “the WBS is a deliverable-oriented hierarchical decomposition of
the work to be executed by the project team, to accomplish the project
objectives and create the required deliverables.” In other words, it lists
the project’s deliverables and work packages. For this week, you will create a
work breakdown structure (WBS) for the project you selected during Week 1.
Remember that the WBS
starts with your major deliverables (that you stated in your scope management
plan) at the highest level. The lower levels have the work package required to
complete those deliverables. Review the textbook (and the PMBOK® Guide, if you
have it) for some suggestions on how to create a WBS. From your work breakdown
structure, develop a project task list with dependencies and add durations,
using MS Project.
Develop the Work Breakdown
Structure

Your WBS should
have a minimum of 100–150 line items in MS Project and be three levels
deep.
Make sure to use
verb-object task names (for example, “Develop software”).
Enter tasks in
MS Project.
Create the
predecessor relationships.
DO NOT LINK
SUMMARY TASKS OR ASSIGN RESOURCES!

Deliverables for Week 4:

Statement of
Participation and status update
The MS Project
file (.mpp) saved from the Tracking Gantt chart screen

Week 5
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Due Week 5: Risk Management Plan
Remember, risk is an
uncertain event or condition that can have a positive or negative impact on the
project. This week, you will be identifying and analyzing your project risks
and developing a risk management plan to monitor and track your project. You
will evaluate each task in your project schedule to identify any risk factors associated
with the execution of the deliverable. You will then add your list of risk to
the risk register template in Doc Sharing. The number of risks will depend on
the project deliverables in your schedule; however, 20–25 positive and 20–25
negative risks would be considered the minimum. Review the instructions on the
first sheet of the template and complete your risk register in its entirety.
Deliverables for Week 5:

Use the Risk
Register Template spreadsheet found in Doc Sharing (there is a separate
tab for each portion of the risk management plan).
Statement of
Participation and status update

Week 6
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Due Week 6: Project Schedule and Budget
A project plan cannot be
considered complete until the resources have been assigned (including budget
and cost estimate). This week, you will assign the resources required to work
on your project to your scheduled tasks. In addition, you will add the cost of
the resources per hour and any direct or indirect cost required for project
contracts, materials, or supplies.
You will submit a two-part
summary report (business professional format) of your project budget and
resources, which includes the following:
Part 1: Project Budget
(Cost Management)

Explain your
approach to estimating the project cost (e.g., top down, bottom up, etc.)
and why that method was chosen.
Create a table
that shows the original budgeted cost (from the charter) and the actual
budgeted cost (side by side). Include line items for labor, materials,
contract, equipment, travel cost, and so on.
Compare the
budget from the charter to the final budget and explain any variances that
occurred from your original budgeted cost in the project charter and the
current project cost (include your original estimated cost for the
project).
Explain your
budget contingency plan and how much is budgeted for contingency.

Part 2: Resource Management

Explain the
results of your resource assignments. Did you assign enough people to the
project? Were there any resources over-allocated? What approach will you
take to fix any allocation problems?
Develop a plan
to manage your project team and define how you will motivate your team and
how you will handle team conflicts.
What structure
would you select for your project: functional, weak matrix, balanced
matrix, strong matrix, or pure project? Why?

Deliverables for Week 6:

MS project file
(.mpp) updated with resource assignments and cost
MS Word file
with report of project budget and resource management
Statement of
Participation and status update

Week 7
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Due Week 7: Communication Plan
According to the PMBOK®
Guide, “the Communications Planning process determines the information and
communications needs of the stakeholders; for example, who needs what
information, when they will need it, how it will be given to them, and by
whom.” In other words, it lists the general communication requirements for
the project. This week, you will create a simple communication plan for the
execution of your project. Each team will need to complete the Communications
Plan found in Doc Sharing.
Deliverables for Week 7:

Communication
Plan
Statement of
Participation and status update

Week 8
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Due Week 8: Final Project Package
You will need to create a
project plan. This plan should be completely integrated and presented in a
logical order. It should be written professionally and should be mistake-free
in terms of spelling and grammar. The final project plan should incorporate any
changes that occurred along the way, including corrections and advice given by
colleagues or your professor. Any tables or graphs should be labeled correctly.
Deliverables for Week 8:

Statement of
Participation and status update
Your final
project plan should consist of the following items.

Executive
Summary
Project Charter
Scope Statement
Work Breakdown
Structure
Budget and
Resource Management Reports
Risk Management
Plan
Communication
Management Plan

Grading Criteria for
Weeks 2 and 7
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Category

Points

%

Description

Documenting
and Formatting

5

12.5%

The deliverables
should be formatted correctly as a business document and should use APA
formatting for cited sources. Spelling and grammar must be accurate.

Organization
and Cohesiveness

10

25%

The deliverables
should be created and organized using standard templates or equivalent.

Statement of
Participation

5

12.5%

The student must
fully participate in team activities. Any student not participating in any
team activity during the week will receive no points for the weekly course
project.

Content

20

50%

Content should
address the required deliverable to sufficient detail.

Total

40

100%

A quality paper
will meet or exceed all of the above requirements.

Grading Criteria for
Weeks 3–6
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Category

Points

%

Description

Documenting
and Formatting

5

20%

The deliverables
should be formatted correctly as a business document and should use APA
formatting for cited sources. Week 4 and Week 6 deliverables should be
created in MS Projects and follow standard indent/outdent format. Spelling
and grammar must be accurate.

Organization
and Cohesiveness

10

20%

The deliverables
should be created and organized using standard template or equivalent, if
appropriate. Deliverables created in MS Projects should be organized using
standard MS Project methodology.

Statement of
Participation

10

10%

The student must
fully participate in team activities. Any student not participating in any
team activity during the week will receive no points for the weekly course
project.

Content

25

50%

Content should
address the required deliverable to sufficient detail.

Total

50

100%

A quality
paper will meet or exceed all of the above requirements.

Grading Criteria for Week
8
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Category

Points

%

Description

Documenting
and Formatting

30

20%

The deliverable
should be formatted correctly as a business document and should use APA
formatting for cited sources. Spelling and grammar must be accurate.

Organization
and Cohesiveness

30

20%

The deliverable
should be created and organized using standard template or equivalent, if appropriate.
Deliverables created in MS Project should be organized using standard MS
Project methodology.

Statement of
Participation

15

10%

The student must
fully participate in team activities. Any student not participating in any
team activity during the week will receive no points for the weekly course
project.

Content

75

50%

The content should
be complete (including all deliverables).

Total

150

100%

A quality
paper will meet or exceed all of the above requirements.

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