ENGL510– Foundations of Professional Communication

ENGL510–
Foundations of Professional Communication
Writing
Assignment 4 Procedural Message
Background:
Writing and Distributing a Set of Instructions

You have just been promoted from staff assistant in the Human Resources
Office at Easy to Be Green to the new position of director of training, and
your first project is to oversee the new reading, writing, and math
courses. Recently, though, several
department heads have complained that many employees do not know how to prepare
and deliver presentations. You have
begun to put together a short course on this, but the course will not be
offered for a couple of months and only a small percentage of employees will be
able to take it the first time anyway.
You decide that, in the meantime, you will create an
instructions document that can be sent to all employees immediately. For some employees, who just need a refresher,
this document will probably be enough.
For others, it will be an interim solution until they are able to take
the course.
Assignment
1.
Drawing on ideas from the discussions and practice
assignmentsas well as your own experiences in preparing and delivering
presentations, compose a set of instructions on how to prepare and deliver an
oral presentationto a live audience, that is, not for a presentation to be recorded
for download. Follow these guidelines in
writing your instructions.

Write
the instructionsin your own words, though of course you should
draw on ideas and information that you have read and discussed for this
course.If you do consult any sources apart from those used in the course,
include citations throughout the document, placing quotation marks around
exact language taken from a source, and include a References page at theend.
Use headings and bulleted or
numbered lists
to make the instructions as reader-friendly as possible. You may alsouse
features like color or font changes if you think these would enhance the
visual effectiveness. If you do decide to use such features, make sure
that they enhance rather than simply clutter the document.
Use at least two different
types of visuals.
For example a reproduction of a PowerPoint slide to illustrate how to
create reader-friendly slides; a picture to illustrate a point about body
language in presentations; a diagram to illustrate where to stand in
relation to a slide projector and screen; or a screenshot to show one of
the steps.Visuals should be integrated into the instructions, ideally
through references in one or more steps of the instructions. For this purpose, you can label the
visuals as Figure A and Figure B.
Remember that the instructions
should include preparingas
well as deliveringthe presentation, so they might
include a timeline explaining the stages of preparation. Feel free to imagine a particular topic
if this will help you write this part of the instructions.

2. Compose an
email messagethat can be sent to all employees with these instructions as a document
attachment. Your email message should
serve as a brief transmittal message explaining the attachment. For purposes of submitting this assignment, the
email message should be composed on a separate page at the beginning of the
Word document that contains the instructions.
3. Post the
assignmentin the Week 7 Procedural Message
dropbox no later than midnight Sunday.
Note that there should be only one document, which will contain the email
transmittal message and the instructions.